Internal Staff Forms and Memos

FORMS FOR REQUESTS UNDER: 

Organizational Sustainability / Aquilina Soriano Versoza

1. Check request form - for staff to request payments to vendors or external partners

2. Cash advance form - for staff to request cash for special events or requirement; requires liquidation after

3. Liquidation form - to be submitted 5 days after cash advance

4. Leave of absence form - for various leave requests

5. Staff mileage and out-of-pocket reimbursements - Please use your Bill Spend and Expense app

Community Empowerment / Myrla Baldonado

1. Check request form - for staff to request payments to vendors or external partners

2. Cash advance form - for staff to request cash for special events or requirement; requires liquidation after

3. Liquidation form - to be submitted 5 days after cash advance

4. Leave of absence form - for various leave requests

5. Staff mileage and out-of-pocket reimbursements - Please use your Bill Spend and Expense app

Community Services / Aurora "Wowie" Andalajao

1. Check request form - for staff to request payments to vendors or external partners

2. Cash advance form - for staff to request cash for special events or requirement; requires liquidation after

3. Liquidation form - to be submitted 5 days after cash advance

4. Leave of absence form - for various leave requests

5. Staff mileage and out-of-pocket reimbursements - Please use your Bill Spend and Expense app

Community Action / Clytie Causing

1. Check request form - for staff to request payments to vendors or external partners

2. Cash advance form - for staff to request cash for special events or requirement; requires liquidation after

3. Liquidation form - to be submitted 5 days after cash advance

4. Leave of absence form - for various leave requests

5. Staff mileage and out-of-pocket reimbursements - Please use your Bill Spend and Expense app

Community Voice / Malou Villacisneros / Hannah De Castro-Abinuman

1. Check request form - for staff to request payments to vendors or external partners

2. Cash advance form - for staff to request cash for special events or requirement; requires liquidation after

3. Liquidation form - to be submitted 5 days after cash advance

4. Leave of absence form - for various leave requests

5. Staff mileage and out-of-pocket reimbursements - Please use your Bill Spend and Expense app

Organizational Sustainability

1. Equipment request form - to request to borrow equipment from OS

2. ACH Withdrawal form - for accidental use of Bill Spend & Expense card for personal use

3. Employee Change of Address Form - please fill out this form if you changed addresses so we can update your official employee records, including ADP for payroll and W2's

4. Professional Development Fund Request - fill out the form, including your supervisor's name for approval. Once you receive email confirmation of approval, you may use your Bill Spend & Expense card to make your approved purchase.

MEMOS

1. Pay Period Schedule 2025

2. Wellness Leave Memo

3. Overnight Stays / Sleeping in Office Policy

4. Incomplete Bill Spend and Expense Transactions
   A. Transaction Attestation template

5. Accidental Use of Divvy / Bill Spend & Expense for Personal Use

   1. ACH Withdrawal Authorization

6. Civic Engagement Holidays

   1. ADP input video tutorial

7. In-Person Staff Meetings

8. In-Person Staff Meetings Change in Time

9. Professional Development Policy

   1. Professional Devt Request Form

10. Professional Development Policy for Radiate

    1. Professional Devt Request Form